AP Automation Built for Education
Bring AP Automation to Your School, Campus, or District
When paperwork disappears, possibilities open up. Transcepta automates invoices, streamlines approvals, and gives education teams the freedom to focus on students.
The Everyday Challenges Education Finance Teams Face
Managing accounts payable in education is a constant balancing act. Finance teams work with limited budgets, complex funding rules, and seasonal surges that strain every process. When approvals stall or invoices pile up, time and focus drift away from what really matters — supporting students and faculty.
- Budget Constraints & Compliance: Tight budgets and strict audit requirements make accuracy essential, but manual AP systems slow everything down.
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High Volume & Seasonal Spikes: During semester transitions, invoice volume surges, and manual processes can’t keep up.
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Multiple Funding Sources: When invoices span grants, departments, or funding types, manual coding increases the risk of costly errors.
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Delayed Approvals: Multi-level signoffs often stall payments, frustrating vendors and interrupting key services.
How Transcepta Streamlines AP for Education
Eliminate Keying and Scanning with AI-Powered CloudCapture™
Stop wasting time on manual data entry. Transcepta’s CloudCapture technology uses AI—not OCR—to capture invoices in any format, ensuring complete accuracy from the start.
Intelligent 2–and 3–Way Matching with Predictive GL Coding
Reduce invoice exceptions and speed up processing. Transcepta automatically completes 2–and 3–way matching and predicts GL codes, so invoices arrive in your DMS without human intervention.
Streamlined Approval Workflows with End-to-End Visibility
Approve invoices faster with dynamic routing based on your business rules. Full tracking and visibility eliminate bottlenecks and make month-end close a breeze.
Supplier Invoice Resolution—No More Chasing Down Errors
Transcepta's Supplier Invoice Resolution enables suppliers to correct and resubmit errored invoices before they reach AP. Suppliers appreciate the real time feedback and customers are not burdened with problem invoices.
Say Goodbye to AP Bottlenecks & Blind Spots
From invoice capture to payment, Transcepta provides a fully automated AP platform designed to eliminate inefficiencies, reduce errors, and give you full control and visibility.
Capture
Leverage advanced AI to capture and process invoices with pinpoint accuracy, eliminating costly mistakes.
Approve
Optimize approvals with automated PO matching and dynamic routing for invoices without a PO.
Pay
Control your payment strategy with the industry's most flexible payment platform.
Capture
Leverage advanced AI to capture and process invoices with pinpoint accuracy, eliminating costly mistakes.
Approve
Optimize approvals with automated PO matching and dynamic routing for invoices without a PO.
Pay
Control your payment strategy with the industry's most flexible payment platform.
Payment Amount
$
9,393.00
Available Balance
$
12,141.00
Eliminate Exceptions, Increase Strategic Focus
Invoices That Arrive Ready to Pay
AI-powered automation from Transcepta validates every invoice before it reaches your ERP. The result is clean, accurate data that’s ready for payment the moment it arrives. No manual reviews, no time lost fixing exceptions.Resolve Supplier Issues Before They Reach AP
Transcepta flags and notifies suppliers about invoice issues instantly, giving them the chance to make corrections upfront. That means fewer back-and-forth emails, faster resolution, and smoother payment cycles.A Platform Suppliers Actually Love
Suppliers can check invoice status in real time, so they always know when their invoice is received, approved, or needs attention. With fewer inquiries coming into AP, your team can focus on strategy instead of status updates.Invoices That Arrive Ready to Pay
AI-powered automation from Transcepta validates every invoice before it reaches your ERP. The result is clean, accurate data that’s ready for payment the moment it arrives. No manual reviews, no time lost fixing exceptions.
Resolve Supplier Issues Before They Reach AP
Transcepta flags and notifies suppliers about invoice issues instantly, giving them the chance to make corrections upfront. That means fewer back-and-forth emails, faster resolution, and smoother payment cycles.
A Platform Suppliers Actually Love
Suppliers can check invoice status in real time, so they always know when their invoice is received, approved, or needs attention. With fewer inquiries coming into AP, your team can focus on strategy instead of status updates.
90%+ Straight-Through Processing at UC San Diego
UC San Diego transformed AP by automating 27,000 monthly invoices with Transcepta. The results:
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90%+ invoices fully automated
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97% fewer outstanding credit memos
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90% fewer AP resources needed
The outcome? On-time payments, reclaimed hours, and a finance team focused on higher-value work.
“Eliminating the paper-based OCR process has boosted our team’s productivity and improved our supplier relationships.”
Restaurant Depot
AP Director
AP Director
“We’re saving so much time and keeping our suppliers happy in the process. It’s a win-win.”
TJX
VP of Accounting
VP of Accounting
"Transcepta automated our AP process end to end. The ability to automatically match invoices to POs and predict GL coding for non-PO invoices is amazing. Our efficiency is a competitive advantage."
TechStyle Fashion Group
AP Director
AP Director
Your Guide to Smarter Accounts Payable
Ready to Automate AP?
Join Education leaders who trust Transcepta to eliminate exceptions, accelerate approvals, and keep their AP processes running seamlessly.
