Welcome to the Transcepta Electronic Invoicing Community!
Your customers have asked you to submit your invoices to them electronically. The benefits to your customer are obvious, but what’s in it for you? Quite a lot, actually. Read on for a partial list of the e-Invoicing benefits for suppliers.
- It’s easy. Click here to read more.
- Get paid promptly. Click here to read more.
- Serve your customer better. Click here to read more.
- Deliver your invoices immediately and accurately. Click here to read more.
- Correct problems with your invoices before your customer sees them. Click here to read more.
- Save money by eliminating the costs of postage, consumables and labor. Click here to read more.
- Track the status of your payment easily. Click here to read more.
- Be Green. Click here to read more.
Unlike other technologies that require effort from you or your IT team, joining the Transcepta Electronic Invoicing Community takes only a few minutes of your time. Once you’ve completed the simple registration process, our patent-pending invoice rules engine takes over. Simply sign up and we’ll do the rest. Most suppliers are able to send electronic invoices to their customers within minutes of completing the registration process.
Get paid promptly
Using traditional postal mail, there are a lot of opportunities for invoices to get delayed or lost: a) invoice preparation and printing, b) transit time in the mail, c) envelope opening and sorting at your customers’ sites and d) data entry into your customers’ systems. Even if everything proceeds perfectly, you’ve added 3-5 days to invoice delivery for transit time alone. Naturally, errors can occur at any one of these stages, adding more costly time to the payment cycle. The Transcepta Electronic Invoicing Community eliminates all of these opportunities for error and delay. Your invoice will be transmitted electronically, checked for errors and automatically entered directly into your customers’ accounting systems within minutes, eliminating days of lost time. Not only will your customers be better able to process, approve and pay your invoice promptly, they’ll also be able to meet your timeframes for early payment discounts if you choose to offer them.
Your customers have a lot of overhead related to processing your invoices and creating payments. Submitting your invoices electronically will set you apart from the crowd. Many members of the Transcepta Electronic Invoicing Community prioritize electronic invoices for payment, simply because they are so much easier to process. Additionally, many of your customers are pursuing Green initiatives and trying to reduce paperwork. Your participation in the Transcepta Electronic Invoicing Community will improve your customers’ efficiency.
Imagine the number of problems that can occur with a hard copy invoice sent via post. Your invoice can be lost or damaged at any point between you and your customers. Your customers may make mistakes when they enter the invoice into their system. Usually, these problems don’t get noticed until your invoice remains unpaid long enough for you to become concerned. Even if you’re already emailing or faxing your invoices to your customers, they still need to enter the data from your invoice into their system, creating the opportunity for delay and error. Submitting your invoice through the Transcepta Electronic Invoice Community eliminates all of those issues. Your invoice will be delivered directly into your customers’ accounting systems within minutes, plus you’ll receive confirmation as soon as your invoice is received.
Your customers likely have requirements for the data needed to accurately process your invoices. When they joined the Transcepta Electronic Invoicing Community, your customers worked with us to establish validation rules for every invoice that’s addressed to them. Whether it’s checking for a valid purchase order number or making sure that every part number has an associated description, Transcepta’s business rules engine will scan your invoice. If there’s an issue, we’ll immediately notify you via email and give you a chance to correct the problem so that your customers can process your invoices smoothly as soon as they are received.
Have you ever stopped to think about the cost of producing a single paper invoice? Most people immediately think about paper, postage and envelopes, but it goes further. Consider the cost of the labor for stuffing envelopes, the cost for ink/toner and the maintenance of your invoice printer. Studies show the average price to send an invoice ranges from $0.65 to $2.00 depending on the specifics of the internal process. Joining the Transcepta Electronic Invoice Community allows you to send an unlimited number of invoices for a low monthly subscription fee.
Wouldn’t it be nice if you could check to see the status of your invoice without having to call your customer? After all, it’s costly for both of you to spend time on the phone. When you’re in the Transcepta Electronic Invoicing Community, your invoice status is just a click away. Simply log into your Transcepta account and click on your invoice. You’ll be able to see the current status of your invoice, including when it was received, whether it’s approved for payment, when it’s scheduled to be paid and/or when it was paid.
Be Green
Not only is paperwork a hassle, it also contributes to ecological challenges. Whether it is the paper, ink, envelope or the fuel necessary to transport and deliver all of your invoices, the use of traditional invoicing methods certainly increase your company’s carbon footprint. For every 8,333 invoices that Transcepta processes, we save one tree (and we process millions of invoices). Now, that’s really environmentally responsible!
|
